How it Works

Starting up the rental procedure, just follow the steps and find practical information about the contract, terms & conditions of renting a room at the College Campus Meppel.

Sign up: how does it work?

  • Step 1: Sign Up!

    Looking for a room on short notice, we have rooms available! Quickly fill in the form and check on our website which rooms are still available. We will contact you as soon as possible.

    looking for a room for August / September 2024, the start of the new academic year:

    First need to Sign up. After receiving your sign up, we will place your name on the interest list. We will later process this list on a first-come, first-served basis.

    As soon as we have more insight into which rooms will be available for the new academic year, we will contact you by email. Please note, this will be somewhere around March and this mail sometimes ends up in the spam box. So keep an eye on your mail during this period.

    If you have any questions, no problem just let us know;


  • Step 2: Start rental procedure

    If you have received an email from us that we are starting the rental process, you can now submit your room preference and the necessary documents to reserve your room for upcoming academic year.

    Room preference:

    Check out the floorplan for our most current availability 540 & 542

    Determine your preference, top 3, in terms of room size, type and building. Enter these along with your personal data on the registration form. Keep in mind that multiple students are looking at the same floor plan at the same time. If none of your top 3 are still available, we will let you know so you can choose again. If a room from your top 3 is still available, we will take that option for you after we receive your complete registration and documents as ask below.

    Documents to be submitted:

    • Registration card. You need to fill in the registration card with your personal data & room top-3
    • If you receive a parental contribution to pay your rent we need a guarantee statement signed by (one of) your parents or guardians.
    • A photo of yourself for in our file.
    • A document of enrolment in a school or university. If you don’t have it yet, no problem then turn it in as soon as you receive it.
    • A recent pay slip (if you are working)
    • If you receive student grants in any form, a statement that proves that income
    • Last but not least we need to know your moving in date / start contract* (Check in). We need this date to prepare your room reservation & rental contract.
      • Keep in mind: Moving is not possible during evening hours and on a weekend. Check in days are: Monday through Friday between 9 a.m. and 4 p.m.
      • Keep your travel schedule in mind when determining the start of your contract (check in date). This is because this date cannot be brought forward once your contract has been signed.
      • If your check in date does change, please let us know as soon as possible.


    Upload all documents in this contact form & send to College Campus Meppel

    If you prefer to send the documents by email, that’s fine too. However please send it in 1 mail and not separate, otherwise we get to many mail from to many students.

    Please send to:

  • Step 3: Room reservation

    Once we have received all the documents and there is a room available from the top-3, we will send you a proposal by mail to reserve this room. (this can take up to three weeks after submitting the documents)

    Do you agree with the room …

    • Sign the document and mail it to within 5 days.
    • Take care of the payment, within 5 days, after receiving the invoice regarding the deposit of the room. (bank details can be found in the email)


    Note, there are some conditions;

    • If we have not received the signed document and payment within 5 days, the option and therefore the reservation will be cancelled.
    • The reservation can be cancelled up to 6 weeks before the start of the rental period, then we only charge an administration fee of € 150,- which will be deducted from the refund of the deposit.
    • If you cancel within those 6 weeks, a refund of the deposit is not possible.
  • Step 4: Signing your contract & house rules.

    After receiving the signed reservation document and the payment of the deposit, we will prepare the contract. Please note that this may take several weeks. If you haven’t received a contract 6 weeks before your rental start date, please contact us.

    Then you will receive an e-mail with your contract & house rules for you to read carefully. When you agree you need to sign the contract & house rules and send the signed documents back to us. At this time you will receive also your last invoices witch needs te be paid prior to your moving in date. For more information about these, please see the next step; Payment.

  • Step 5: Paying the invoices

    With your contract & house rules you will receive the following invoices:

    DepositIf not yet paid at room reservation
    Rental price first monthWill be calculated based on your moving in date
    Rental price second monthOnly applies if your contract starts on or after the 20th of the month
    Administration costs€ 150,- These are one-time costs
    End cleaning€ 25,- These are one-time costs

    The total amount can only be transferred through online banking and needs to be paid 14 days prior your moving in date . If we did not receive the payment at your check-in we will postpone this until the payment has been done.

  • Step 6: Moving day (Check-in)

    Don’t forget to let us know what time you will arrive on your moving in day!

    • Moving is not possible during evening hours and on a weekend. Check in days are: Monday through Friday between 9 a.m. and 4 p.m.
    • If your check in date does change, please let us know as soon as possible.

    Please keep this in mind when planning your trip to The Netherlands.

Terms and conditions

  • Contract

    Your rental contract starts on the day you move in. This can be any day if it is a business day, since we only work business days and hours.
    We work with a Campus contract tenancy agreement for the duration of your studies. Therefore your contract runs for a maximum of 5 years. If you stop studying mid-term, you can terminate your contract. Beside this the tenant and the landlord may only terminate this tenancy agreement prematurely by giving notice by the end of each academic year (31 july) with due observance of a notice period of 3 months.  See the conditions in the contract under Article 3 & 14.


  • Deposit

    The deposit for a room at the College Campus Meppel is twice the monthly rent. Once you have terminated your contract and we have completed the Check-out and your room is left in its original state, we will inform our administration that the deposit can be refunded to you. If there are any damages to the room or unpaid rent, these costs will be taken out of your deposit. The refunding process of the deposit can take up to 8 or 10 weeks.

  • Monthly rent payment

    Monthly rent Payment:

    For the payment of the rent we use a direct debit, this will take place monthly around the 27th. Once you have moved to Meppel, you must register to get your social security number (BSN Number). You must apply for a Dutch bank account with this number to use this method. We cannot use a foreign bank account for direct debit. Please note that you should arrange this as soon as possible. Students in the Netherlands can usually get a free bank account.

    We know it will take a few weeks to receive your social security number (BSN number). Up until then you need to pay the rent manually. The payment of the rent must be made before the end of the month for the following month. So, for example, the rent for February must be paid at the end of January. We do not send out any invoices for the rent, if needed you can ask for one. In your contract you can find the amount that needs to be paid.

    Payment details Landlord:

    Watersteeg BV

    Postbus 172

    8000 AD Zwolle

    Bank account:  NL 12 RABO 0304 13 68 40 in the name of:  Watersteeg BV


    Please mention with your payment your room number and full name of student.

  • Service costs

    Our rental prices include a service fee:

    540 Type: A – B – C   € 117,19

    542 Type: 1 – 2   € 117,19

    542 Type: 3 – 4 € 128,19 (Extra cost due to AC)


    These service fees consist:

    • Waste removal
    • Green space maintenance
    • Paying for a caretaker
    • Cleaning general spaces (please check the house rules about the cleaning task)
    • Facilities (theatre, entertainment spaces, bike shed etc.)
    • Internet
    • Furniture
  • Advance utilities (heating, water and electricity)

    In addition to the rent and service charges, we charge the advance on utilities (heating, water and electricity) each month. We settle this advance every year which will show whether we will subsequently refund the overpayment or whether there will be an additional charge.

    For the new study year this amount will not be known until mid-2024

  • Houserules

    Rules are not always fun, but they are essential. We would like to ensure that we all keep the Campus fun and liveable. You live with a maximum of 80 fellow students in the Campus building. And not everyone has the same rhythm and habits. That’s ok, but we come a long way with respect for each other and other cultures. So take each other into account and talk to each other if you experience differences of opinion and/or inconvenience. Stick to the mutual agreements made and the rules of the College Campus and NHL Stenden has. If you are unable to reach a mutual agreement or if you notice serious inconvenience from fellow students, please notify us asap.

    General house rules:

    •  A tenant or visitor to the Campus is responsible for their own safety and visiting the Campus is done entirely at their own risk.
    •  Designated escape routes must remain unobstructed at all times. No tenant or visitor shall block or otherwise obstruct general areas within the Campus or use them as storage areas. It is prohibited to enter the emergency balcony’s or using the emergency exits outside of an emergency situation.
    • There is a smoking ban in and around the Campus and a prohibition on using or possessing or dealing drugs (soft and hard).
    • The use of or possession of the following goods and/or items in or around Campus is prohibited: drugs, weapons, and/or (domestic) animals.
    • When crimes are suspected, they are always reported to the police.
    • Use normal manners and respect everyone present on the Campus. Bullying is not tolerated in any form. Unwanted and desired intimidation, verbal or physical violence, will not be tolerated. Nobody should feel unsafe in their own living environment.
    • As a tenant, one should behave as a good housekeeper. One is required to leave any space used clean and orderly.
    • You are required to participate in the cleaning schedule in addition to the usual cleaning of own used common areas such as kitchens, showers, toilets.
    • Instructions from landlord’s designee (Dorelies, Jorien & Esther) must be followed and carried out immediately


    View all house rules

  • Registration Meppel City

    All international students need to register in the municipality of the city they study in within five days of arrival. You have to do this at the city hall. We recommend you arrange this as soon as possible as you will then be given a social security number. You will need this for official paperwork like opening a Dutch bank account. Note: you need to get an additional form from the City Hall to open a bank account. Remember, it can take up to 3 weeks to receive your BSN number.

    You can get more information on the BSN on this website.

    Please bring copies (you will need to hand them in) and show the originals of the following documents:

    • Passport or ID card
    • Rental contract of your student room/house
    • Original birth certificate with the official translation (if it’s not in Dutch or English)
    • NHL Stenden letter of admission (received by email during the application process)

    To register yourself in Meppel, you can go to the town hall in Meppel. Check the opening times and/or make an appointment online on